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Payment Upload—Process to Submit for Approval

In the following example, assume that

  • The Default Order Progress to State setting for the upload file is Submit for Approval. (GlobalPay provides a variety of client-level preferences. The following are the settings available for processing your file uploads.)
  • The payments in the file are for beneficiaries already existing in GlobalPay. The file requires only a Vendor ID instead of the vendor banking details.
  1. On the Payment Upload page, choose the following parameters:
  • The File Template. The values displayed in the File Templates drop-down list are con- figured to your requirements by Western Union Business Solutions.
  • The Upload File. The file format must conform to the one chosen above.
  • The File Description is auto-populated by the file name. You can edit this if required.
  • The Save order(s) as setting is inherited from your preferred setting on the FX360 Configuration page.
  • Default Amount Expression, Default Funded By and Default Pay By values are inherited from your preferred settings on the FX360 Configuration page. You can edit these if required.
  1. Click Submit. The file appears under "Upload Summary".  The status description of the file can have the following values:
  • New Payment Upload File
  • File Validation Completed
  • Payment Upload File in Process
  • Payment Upload File is Complete
  • Rejected Payment Upload File
  • Payment Upload File Partially Rejected (Can appear only if you have chosen partially rejected files to be processed as part of your preferred client settings.)

  1. Once the file displays a status of Completed, Rejected or Partially Rejected, click on the “+” to review the upload summary. 

  1. Click on the File ID to review the upload details. The information displays in multiple tabs: All Payments, Modified Payments (optional), Rejected Payments (optional) and Orders Created from File. The All Payments tab displays by default.

  1. To progress the submitted payments, a user with approver rights logs into GlobalPay and navigates to the order in question under Pending Files.

  1. Once the order is approved, it’s time to commit the order (assuming your approval model allows this). Based on your settings, default values display for payment method and confirmation notification method. The screen below displays email as the preferred notification method. If you do not want this, select the other which is online confirmation. Complete any other fields as necessary.

  1. Enter your User ID and Password. Click Commit Order. Click OK on the pop-up dialog to commit the order.

(A similar pop-up displays to confirm an approval.)

The Order Confirmation screen displays. A unique transaction number is provided under "Payment Confirmation".